360 learning

Operation and implementation of the connector with 360 Learning

This connector has been set up by 360 Learning, so Lucca cannot perform any customization.
If you wish to synchronize other custom data, please contact 360learning directly in order for them to examine the faisability of your request.

How the integration works

- - Solutions involved: Poplee Core HR
  - Type of integration: Flat file
  - Integration direction: Lucca to 360 learning

Setting up the integration

To perform the integration, the Lucca database administrator will need to set up an FTP.

This will allow you to synchronize the new users, the modifications of the user files as well as the end of contract date of the employees.

The export transfer will be automated at a time that you need to define (we recommend during the night, 3am for example).

This implementation requires a modification of the settings on Lucca:

- - creation of a user export in the format required by 360 learning
  - creation of a section in the HR file with the necessary data for 360 learning

When sending employee data to 360 learning, a dedicated section must be created in the employee's HR file with the following mandatory data:

- Employee number
- Professional email
- First Name
- Last Name
- Job title
- Language
- Manager Number
- Status (data of type list of values to be created with the choice Active/Inactive)

The settings in the PSRH export must be done in this order:

Lucca Data	Export Code	Mode of correspondence/comment
Employee number	uniqueId
Professional email	email
First Name	firstName
Last Name	lastName
Job title	title
Language	language	eg. fr for French
Manager (employee number)	managerId
Status	status

An example file is available here: Export_360L

A word of caution: For a user to be sent to 360 learning or for their access to be closed, the administrator will have to fill in the status data (custom data, created specifically for 360 learning) in the HR file of the relevant user. The administrator will have to indicate whether the user is active or not. Therefore, it is not the start or end date of the employee's contract that triggers the granting or removal of access. While waiting for this data to be automatically sent to 360 learning, we recommend that the administrator creates a specific task in the process of employee onboarding and offboarding to ensure that this data is updated. We recommend keeping this data in the HR file because it allows the administrator to control which accesses to create/remove from 360 learning, through a report or the reminder of these tasks.

How to create my export

In the "Export" menu of the "Employees" module (Employees > Export)

I- Click on "New configuration" and select the output format "Generic csv format"

II- Fill in the general parameters of your export format:

Complete the information required by 360 learning

III- Select the data to be exported from the data catalog in your HR file

Click on the Add data button, a drop-down list allows you to select a section globally with all the data it contains or a single piece of data from the HR file.

The data order will define the order of the columns that will be generated in your export file. The data must be organized in the order of the table defined above.

IV- Access correspondence tables and advanced formatting

The Matching table tab allows you to view data values in the format required by 360 learning for the employees in the scope of your export.

In Formatting&advanced settings, the Export code advanced option allows you to customize the name of the column header generated on the first line of your file. By default, this header is populated with the code assigned by Lucca for each piece of data as it is stored in the database. In our case, you need to modify the export codes to match the information required 360 learning, indicated in the above table.