Background information
Timmi Office is Lucca's new teleworking and flex office management solution. After managing teleworking in Timmi Absences for several years, you pointed out the limits in the context of the new era of hybrid work organization. We have capitalized on our experience to offer a dedicated solution, integrated with Timmi Absences and your communication tools (Slack, Teams) and calendar. Whatever your teleworking policy, Timmi Office adapts to your needs. Activate it now independently, in less than 5 minutes, and test it with a few teammates.
Add Timmi Office
In the customer area (accessible from the cogwheel at the top right) you have access to the list of Lucca applications to which you have not yet subscribed. Identify Timmi Office and click on Install.
In the window that opens you must accept the General Terms of Use (don't forget to read them if you have any doubt) and click on Install.
Once the installation is complete, click on Access the application.
Configure Timmi Office
The installation wizard helps you to configure Timmi Office in a few minutes, in 4 main steps.
Configure the workplaces (step 1)
Follow the guide to configure your workplaces. If necessary, refer to the corresponding help sheet.
Configure the business rules / telework charter (step 2)
You can configure your management rules (number of telework days per week, month or year). This functionality is available in the paid version of Timmi Office. If necessary, please refer to the corresponding help file.
Configure the integrations (step 3)
You can connect Timmi Office to Slack or Teams to benefit from the reminders when you type, as well as to Outlook or Google Calendar to display your location in the calendar.
These integrations require an administrator account in the respective solutions. If you do not have an administrator account, you can grant Timmi Office administration rights to an IT manager to activate the integrations (via role administration).
Configure access (steps 4 and 5)
You can test in small groups by selecting users (step 4). They will be assigned a secondary role Timmi Office - User allowing them to enter their location and see their colleagues' locations. You can also select who the administrators are.
Alternatively, you can open access to more users (step 5):
- either by assigning users en masse to the new secondary role Timmi Office - User, from existing roles.
- or by assigning Timmi Office permissions to your existing roles directly in the role administration.
Finally, don't forget to inform the users concerned that they can now enter their location in Timmi Office.
Free version vs Paid version
You will have access to the paid version for 1 month. You can find the details of the features of the free and paid versions in the following sheet.
What about Timmi Absences?
If you are using Timmi Absences for teleworking, there is no automatic transfer of the days already entered. You have to ask your employees to re-enter the data, but this is very quick and allows you to discover Timmi Office.
In order to prevent employees from continuing to use Timmi Absences to enter telework, it is advisable, after a few days or weeks, to archive the telework account. There should be no more future telework days left, so if necessary they should be deleted.