Managing workplaces

Before you get started

Timmi Office is Lucca's remote work and flex office management solution. This page describes how to set up the various workplaces available to employees.

The various types of workplace

Timmi Office lets you manage three types of workplace: 

  • remote working
  • sites: these are the buildings in which you have offices.
  • other locations outside the office: travel, training etc. The list will eventually be fully configurable.

Remote working

Timmi Office offers only one choice for remote working. While companies often distinguish between regular and occasional remote working, we think that it is not up to the employee to choose between the two. Remote working limits (see the rules help page) mean that any request that exceeds the regular remote working quota is de facto considered to be occasional remote working and subject to manager approval.

The sites

The sites correspond to the various physical offices and buildings. The easiest way is to use the name of the city if you have only one site in the city, otherwise the name of the district, street or building. Timmi Office is particularly useful in cases where you have employees spread across multiple sites, with mobility between sites.

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Each site can be customized with: 
  • a color
  • a capacity (optional)
  • a site manager (optional)
  • zones (optional)
  • floors (optional, unless you set up entries in office maps)

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Capacity: site capacity is not mandatory. If left blank, employees are shown only the number of people on site. This means there is no overbooking management since the site will never be full. 
Site manager: no current impact, but we plan to offer a specific dashboard for the site manager, and notifications, in a future release.
Zones: if the site has a capacity of more than 30 spaces and you want to use flex office, it is recommended to divide it into zones to make it easier to search for a free space. A zone corresponds to a shared office, an average size open space, or even a small floor. If you have large open spaces (more than 30 spaces), we suggest dividing it up. Each zone is assigned a capacity. Site capacity is calculated as the total of all the zone capacities.
Floors: to make it easier to find zones, it is recommended to create floors for the site if it has several floors. Floors can then be assigned to each zone.

Other locations outside the office

By default, in addition to remote working, we offer travel management. The aim is to let your employees indicate when they are traveling, so that their colleagues are aware that they probably cannot be reached and are not in the office. Travel is managed like remote working with full or half-day attendance. Timmi Office does not permit hourly management and does not ask for approval for travel, so it is not recommended for calculating travel allowances for example, if you need more finely tuned approval or management. Timmi Timesheet will be better suited to your needs (see the product portal for more detail).
You will soon be able to add as many locations outside the office as you want.

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