Before you get started
Every month, Pagga Meal vouchers calculates the number of meal vouchers to distribute to your employees, based on the number of worked days, absences and expenses. It then automatically generates the order to the issuer of your meal vouchers.
You can generate a meal voucher order if the calculation of meal vouchers has been performed and if the period is in progress or expired. The application also authorizes order generation for the following period (for advance orders).
How can I calculate my meal vouchers over a displaced period?
You can now define which period of the month the meal voucher application will use to determine the number of meal vouchers. By default, we suggest that you calculate on the basis of the whole month, from the first day of the month to the last (29, 30 or 31).
If your operation does not correspond to these milestones, you can select the period that is appropriate by choosing the "Over a customized period" option when setting up your regulations (Help page available: Deploy Pagga Meal vouchers):
You must then select the start date of your period, which will determine the end date.
For example, if you select the custom period from the 16th to the 15th, and your absences and expenses are configured to be recovered in the month before the order, the following dates will be used to calculate the November period:
- Theoretical number of days from October 16 to November 15 (inclusive)
- Approved absences (in M-1) from September 16 to October 15 (inclusive)
- Expenses exported (in M-1) from September 16 to October 15 (inclusive)
The regulation entries and exits included for the calculation are also based on these customized dates.
I have already made several distributions and I would now like to switch to a displaced period
This is certainly possible, you need to follow the steps detailed in the previous paragraph.
Please note: the next time you calculate your meal vouchers, you will need to manually manage any adjustments to the period. If, for the October period, you have exported from the first day (October 1) to the last day (October 31), and for the following period, November, you decide to distribute from the 16th (October) to the 15th (November), the application will recover absences and expenses from the 16th to the 31st, even though they have already been deducted in the previous calculation.
Therefore, you will need to make manual negative adjustments for this first distribution (Help page available: Add a manual adjustment). You can use the Cleemy Expenses and/or Timmi Absences export files.