Synchronize absences with Google Calendar

Background information

If you want to sync absences with Google Calendar, please contact the Lucca help desk to activate the synchroniszation. This service is free is you configure yourself the integration.

The Figgo absence synchronisation web service syncs a user’s Figgo absences with their Google Calendar in real time. When an absence is created/approved/deleted in Figgo, the employee’s calendar will create/update/delete it.

 

Setting up the synchronization with Google Calendar?

You must authorise Lucca to access the users's calendars in the Google Workspace admin (formerly G Suite).

  • Connect to the admin homepage at https://admin.google.com.
  • Go to Security > API controls
  • Under Domain wide delegation click on Manage Domain Wide Delegation
  • On the Manage domain wide delegation page, click Add new.
  • Enter the following info:
  • Click Authorize. That's all. The app should be available for use within an hour, but might take up to 24 hours.

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What information is synchronised?

Event description

You can choose to have the absence type (annual leave, RTT, Sick, etc.) appear in the event description or not. By default, the descriptions are hidden (the event shows as ‘Absent’).

Status

When a request is entered and is pending approval, a temporary event is created in the calendar. When the request is approved, the event is confirmed.

Initialising

Absences already in Figgo can be synced using the initialisation function at the bottom of the configuration page.

Simply enter a date: all absences after this date will be synced. This allows you to retrieve absences from the last month, for example.

You must choose the legal entities whose absences you want synced. This allows you to launch initialisation for only certain entities.

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