Before getting started
An employee joins your company during the year. They will therefore begin to accumulate days of paid leave in Timmi Absences.
Depending on the settings applicable to your paid leave accounts, various actions will have to be performed in Timmi Absences so that this employee can use all the days accrued.
Employee credit with monthly accrual
If your new recruit starts their contract on the first day of the month, the task is relatively simple.
On the last day of the month, Timmi Absences will credit 2.08 paid leave in business days or 2.5 paid leave in working days.
For an arrival during the month, Timmi Absences will prorate the number of paid leave days to be credited, by dividing the monthly accrual by the number of business days, and then multiplying by the number of days worked. In summary, Timmi Absences will make the following calculation:
Monthly entitlements x number of business days of employee presence / number of actual working days of the month of entry.
Here are examples on the scale of one month:
Example 1 – An employee starts on June 8th, 2024.
The month of June has 22 actual working days and the employee will therefore be present for 17 business days (according to the start date of the contract). They have the 25 paid leave accrual profile, hence a typical monthly credit of 2.08 days.
Timmi Absences applies the following calculation2.08 x 17 / 22 = 1.60
2.08 days to be credited x 17 business days worked / 22 actual business days over the month = 1.60 days to be credited
Example 2 – An employee starts on March 7th, 2024.
The month of March 2024 has 23 actual business days and the employee will therefore be present for 19 business days (according to their contract start date). They have the 30 paid leave accrual profile, hence a typical monthly credit of 2.50 days.
Timmi Absences applies the following calculation: 2.50 x 19 / 23 = 2.06
2.50 days to be credited x 19 business days worked / 23 actual business days over the month = 2.06 days to be credited
Employee credit with accrual at the beginning of the period
Your company has chosen to credit all paid leave days from the first month of accrual, often in January.
In the event of an arrival during the year, Timmi Absences does not automatically credit paid leave because the credit task has already been carried out in the past. The corresponding credit must be triggered manually in the Actions to be taken module.
In this module, you will find a credit proposal, the number of days of which can be modified.
Let's take the example of an employee who joined the company on April 1st, 2024. Eligible for 25 days of paid leave per year, this employee will be present for 9 months out of 12. They will therefore receive 7/12th of 25, or 19 paid leave days.
Timmi Absences applies the following calculation: Theoretical entitlement (25) x presence rate (75%) - amount already accrued (0) = 18.68.
The proposal has been rounded up to 19 days to comply with the rounded value for the end of the period which is configured for this paid leave account, in accordance with the provisions of the French Labor Code.