Submitting your timesheet

Before you get started

If you cannot access Timmi Timesheet or timesheets, contact your administrator, who can give you access by following the procedure described here: Adding an employee to Timmi Timesheet.

Depending on how your database is configured, you must submit your attendance (schedule, hours or days worked) or your activities (hours or days spent on activities).

Contents :

Completing your timesheet

Regardless of how you enter your data, your timesheet is pre-filled with your work cycle (days worked, days off) and absences entered in Timmi Absences.

The header always shows an overview of the timesheet: total working time, difference between your theoretical working time and the time submitted, any overtime.

In attendance mode - submissions in days

Your timesheet displays your theoretical working days and the days of absence automatically retrieved from Timmi Absences, in half-days:

If there is an absence that is not on your timesheet, submit an absence request in Timmi Absences. If you worked on a day that is theoretically a holiday, click on the day in question and select the "I worked" box (see above).

In attendance mode - submissions in hours or schedules

Your timesheet is pre-filled with your contractual hours or schedules and your absences entered in Timmi Absences.

If the pre-filled schedules do not correspond to your regular working hours, you can define favorite schedules to adjust this automatic pre-filling. View information on favorite schedules by clicking on the "My preferences" button in the top right corner of the timesheet.

To modify a day's hours or schedules, click on it and then either:

  • click on the ^ or v buttons below or above the time slot
  • enter your times using the keyboard
  • scroll your mouse wheel while hovering over the field to be edited

If required, leave a comment on an entry by clicking on the bubble icon.

The data is saved automatically with each modification.

In activities mode - submissions in days or hours

Your timesheet is pre-filled with your absences entered in Timmi Absences.

 

How do I add a new activity?

To enter time on a project, click on ‘New activity...’, select the activity and then enter the time per day, using the mouse or keyboard.

Note: if you have an activity tree (e.g. Customer > Project):

  • You can click directly on one of the axis (e.g. Project) to search for a value, without having to go through each step.
  • You will only see customer A if you have access to at least one of customer A's projects. 

How do you enter your working hours?

To enter the number of hours worked per day on an activity, you can either:

  • click on the ^ or v buttons below or above the time slot
  • enter your times using the keyboard
  • scroll your mouse wheel while hovering over the field to be edited

If required, leave a comment on an entry by clicking on the bubble icon.

The data is saved automatically with each modification.

Here are a few tips to help you enter your times more easily

"Duplicate previous week" available next to the button for adding a "New activity...", exactly copies all the times entered the previous week. Please note that this will overwrite any data currently being entered.

The star allows you to bookmark projects so they are automatically displayed on future timesheets.

The sun automatically completes the rest of your week or day with a certain activity (see below).

 

 

Sending your timesheet for approval

You're nearly there!

Once you have finished, check any manual daily or weekly checks and uncheck them if necessary.

In Presence mode : 

In Activities mode:

Your administrator may have configured checks, if these are exceeded, a warning icon appears and the alert label is visible on hover: 

 

An orange warning indicates an atypical situation, while a red warning indicates a critical situation that requires your manager's attention.

Once you have completed your timesheet, send it to your manager for approval by clicking on the "Submit" button in the top right corner.

That's it!

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