Before you get started
Timmi Absences can interface with Slack:
- display today's absences in your team channels
- indicate absences in employees’ Slack status
- send requests for approval to managers in Slack.
The following help sheet describes the steps to integrate Timmi Absences into your Slack workspace.
Prerequisite: you must be an administrator of your Slack workspace.
Note: if you have some technical skills, you can create further integrations with third-party tools like Zapier. Please refer to this help sheet if necessary.
1. Connect Timmi Absences to your Slack workspace.
In Timmi Absences Settings Integrations, select Slack integration and click on Connect.
In the next screen, authorize Luccabot to post messages in your Slack workspace. These access rights are necessary for integration to function properly.
2. Create an integration
Once your Slack area is connected to Timmi Absences, you can create integrations.
Absences of the day
This integration is possible using a free or paid Slack account.
This integration makes it possible to post the list of today’s absences or remote workers in the channel of your choice. You can configure an integration for the entire company (recommended for companies with fewer than 50 people), or an integration by department or team for larger companies.
You must complete the following information for each integration:
- The channel (private or public) in which absences of the day will be posted (mandatory). The channel must exist, if you want to post absences in a dedicated channel, you must first create it in Slack.
Note: if you want to post absences in a private channel, you must add LuccaBot to the channel in question (order / then Add an application). - The relevant establishment or department. All staff are included by default.
- The type of event to include: absences or remote working. For remote working, make sure that the account used has the Remote working setting checked.
- The language of messages
- The scheduled time the message is to be sent to Slack.
- Frequency (every weekday or 7 days a week).
Once you have created the integration, you can test it. This sends an immediate absences of the day message to Slack.
Use the switch on the left to deactivate an integration without deleting it.
Status synchronization
This integration requires a paid Slack account. The person who creates the integration must be an administrator on the company’s Slack channel. Note: the correspondence key is the email address.
This integration allows you to synchronize employee absences with their Slack status.
Absences remain confidential. The message is generic as in the image above, regardless of the type of absence. Only remote working has a different message with an emoji.
The status is updated 30 minutes before the start of the day or half-day (by default 7:30 a.m.). The start of the day is defined by the ICS Event Schedules setting in Settings Preferences Settings Advanced Settings).
You must complete the following information to set up this integration:
- The relevant establishment or department. All staff are included by default.
- The language of messages
- The time zone used to set synchronization times.
- Whether to include or exclude employees who are remote working.
Use the switch on the left to deactivate an integration without deleting it.
Approval in Slack
This integration allows managers to be notified directly in Slack of an approval request.
You must complete the following information to set up this integration:
- The relevant establishment or department. All staff are included by default.
Managers will then receive all notifications of employee requests in Slack. Team members who make requests do not receive any notifications in Slack.
Managers can individually disable notifications in Slack from the Approval module at the bottom of the request list.
It is not yet possible to deactivate sending email notifications.
FAQs
Can absences be posted in a private channel?
Yes, but to do this, you must add LuccaBot to the relevant channel (order / then Add an application).
Can I edit the name or image of the bot?
No, this information cannot be changed.
What languages are offered?
For now we offer French, English and Spanish. If you would like to use an additional language, please send your request to the Lucca help desk using the contact form at the top of the page.