Generating Time and Activity Reports

Background information

Please note that all the reports listed below are provided by default to meet almost all of our customers’ needs. There is no way to configure them and so they cannot be the subject of a modification request.

Timmi Reports

From Timmi Timesheet > Report, you can access several report templates.

Choose a report template, select the period and periodicity to view (to consolidate results by week, month, etc.), possibly filter by entity, department or regulation, and click on the Show button.

Standard Report

The standard report shows the following times by employee over the period:

  • Theoretical time = contractual time (determined by the employee’s work cycle) - public holidays +- exceptions in the schedule (non-working days set from Figgo > Manage schedule > Manage days off). So it is time that the employee must justify through either work time or leave.
  • Actual time = time the employee entered in Timmi or their theoretical time while nothing was entered.
  • Leave = length of absences (reported from Figgo).
  • Difference = actual time + length of absences - theoretical time.
  • Breaks duration (only for regulations set to schedules).
  • Leave considered actual working time = length of absences configured in Figgo as counting as effective working time for Timmi (e.g. training, remote work, committee/union meeting time, etc.). You can check the settings for absence accounts in Figgo > Configure > Accounts.

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Accounts Report

The accounts report shows the time posted on time accounts for timesheets that were submitted and approved.

For example, Peter Benton submitted his March timesheet, including three hours reported on the HS125 (overtime 125%) counter, and her manager approved this timesheet:

By creating an accounts report from 1 to 31 March, you see these three hours in:

The Final balance, which is the book balance on the account at the end of the report period. In other words, it is the total of all entries (credit and debit) posted to the account, including export entries.

The Count, which is the total of all movements on the account over the report period, excluding export entries. So these are items counted by applying the regulation’s rules.

Important: if a timesheet was submitted but is not approved yet, the counts will show as 0.

Rules report

The rules report shows the movements generated by time accounting rules, for timesheets that were submitted and approved.

Using the previous example again, by generating a rules report over the same period, we see Peter Benton's three hours in the the movements generated by the overtime rule:

Important: if a timesheet was submitted but is not approved yet, the rules will show as 0.

Daily Break

The daily break report shows the length of breaks entered by employees for timesheets set to schedules. If the employee did not enter anything, the theoretical length of breaks (based on their work cycle) will appear.

For example, Jessica Berry entered her hours for January 3. Her break was 30 minutes long. John Carter has not entered his hours yet, so the theoretical time is shown (1h30min based on his work cycle’s hours).

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If an employee took several breaks throughout the day, the ‘Breaks duration’ column shows the total length of the breaks, and the ‘Longest break on period’ column shows the length of the longest break. If the collective bargaining agreement provides for at least 1h of break time during the day including one break at least 20 consecutive minutes long, you must check that the ‘Breaks duration’ column shows at least 1 hour and the ‘Longest break on period’ column has at least 20 min.

Controls Report

This report shows the warnings triggered on submitted timesheets and the declarative controls that submitters left unchecked (even if their timesheets were not submitted).

Timesheets Report

For each timesheet in the timesheets report, you see:

  • its owner: name, department, employee number, legal entity, manager
  • its unit (days, hours, schedules) and the corresponding Timmi regulation
  • its status (temporary, submitted or approved)
  • its start and end dates
  • the date it was submitted (date when the employee clicked on the Submit button)
  • the name of the person who submitted the timesheet
  • the approval date
  • the name of the person who approved the timesheet
  • the type of approval (manual or automatic)
  • the actual, theoretical and leave time and the difference between the justified time (attendance + absence) and theoretical time, like in the standard report

Activity Report

The activity report shows the time entered for each activity.

Select the Activities per employee grouping to show the list of time entered by activity for each employee:

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Select the Employees per activity grouping to show the list of time entered by employee for each activity:

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Please refer to the following page if you need to extract activities for the CIR (R&D tax credit) supporting file.

Comments Report

The comments report shows the comments entered by employees in the timesheets.

Employees who submit their time can leave a comment each day. Employees who submit their activities can leave a comment on each activity entered per day: the report shows the activity in question in the ‘Imputation’ column.

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