Poplee Core HR sends various notifications to users. This help sheet lists these notifications and how they work.
The HR file is the source of several notifications:
- The creation of a user
When you create a new user, an email is sent to the latter, on his professional email address. This notification can be deactivated on a case by case basis before saving the information.
- The email to generate a new password
When an employee forgets their password, you can send an email from the employee's HR file to reset the password (Login > Password management section).
- Modification alerts
You can set up alerts that will trigger notifications when a modification takes place. They are set up in Co-worker > Settings > Alerts. You can choose the data to be monitored, as well as the recipients when they are modified.
- Deadline alerts
You can set up deadline alerts that will trigger notifications when a particular deadline is reached. For example, a notification can be sent 1 month before the end of the probation period for new employees.
When you trigger an onboarding procedure, several emails will be sent:
- A welcome email
An email is sent to the future employee to welcome them and ask to fill in some information through a form.
- Notification about tasks to complete
All task managers are notified when you start an onboarding procedure.
- Task reminders
7 days before the deadline of a task, the manager receives an email.
- Pastdue task
Once the deadline has passed, the manager receives an email each day to remind them to perform the task. To avoid receiving the reminder, they will either have to indicate that the task is done or shift the target date.
- Completed form
Once the form has been completed by the future employee, the onboarding initiator receives a notification email.
- Submitted form
Once the form is completed, the future employee receives a confirmation e-mail.
When you initiate an offboarding procedure, all task managers are notified. Just like onboarding tasks, a reminder email is sent 7 days before the target date, and then one email per day once the target date has passed.
A notification email is sent when you launch an update request. It is also possible to send reminder emails to users who have not completed the form.
When you launch an HR campaign, all task managers are notified. A reminder email is sent 7 days before the target date, then one email per day once the target date has passed.
You can automate the generation of employee data exports. This automatic generation can trigger an email sending.
Each user can set up daily or weekly reminder emails to be notified of all actions to be performed on all Lucca applications. These reminders can be configured in My Account > Notifications. It is possible to disable such emails.