Limit leave duration

Background information

As a Timmi Absences solution administrator, you may be faced with the following scenario : adding a specific account with a certain number of authorized days for employees. In Timmi Absences, you can limit or set a threshold with a simple warning for employees who want to use this account.

Eligible accounts

Timmi Absences allows you to limit the number of days of leave on special leave accounts (Marriage/Civil Union, Bereavement, House moving, etc.). Eligible accounts are the ones available in the drop-down list when submitting a request.

In order to establish whether an account will appear in this drop-down list, simply go into the account settings ( Timmi Absences > Configure > Accounts > Modify pencil) and scroll down to the ‘Use’ section. Here, click on the ‘Available in the drop-down menu of a request’ box.

Important: do not enable this setting for accounts that accrue time (Annual Leave, RTT, etc.), as in this case use is no longer limited to an available balance.

Setting up limit rules

Select a regulation in ‘Configure > Regulations’, then go to Rules and add a new Limits on exceptional leaves rule type.

Each limit created includes the following settings:

Account: the account to which the limit applies
Socioprofessional groups (mandatory): filter allowing you to apply the limit to certain socioprofessional groups. This allows you to create different limits by SPG (e.g. 3 days for management, 4 days for clerical, technical and supervisory staff)
Seniority (optional): by default, the limit applies to all SPGs without a seniority condition. You can use seniority to set a more favourable limit than the one that applies to everyone.
Period: for choosing the scope of the limit. The limit can be by request, by calendar year or over 12 rolling months.
Limit value: maximum authorized limit, in days or hours depending on the account’s unit.
Overtaking: allows you to indicate if the limit is blocking (blocking the request) or if the user is authorized to submit their request but warned about the excess.

Each limit applies only to users defined by the ‘SPC’ and ‘Seniority’ conditions, and has no inherent impact on uninvolved users.

For example, limiting use to 5 days per year for workers with at least 2 years of seniority will not prevent workers with less than 2 years of seniority from using it or managers, whatever their seniority. Prohibiting a population from taking special leave is done through a role with access to a list of specific accounts.

To go more quickly and create several rules one after the other, click on Save and create a new limit.

Showing users warnings

When an employee requests leave on an account with a limit, if the request is under the limit, the value of the limit appears in grey for information purposes. But the request will not be blocked.

If the request exceeds the limit, a warning appears in red and the request is blocked.

If the limit is non-blocking, the warning is again grey and the request can be sent.

Any time an absence is requested on a special absence account, an orange warning appears reminding the user to send proof to the HR department. This warning is for information purposes and is non-blocking.

Showing the administrator a warning

When an administrator enters an absence in Manage the schedule, a warning appears if the absence is exceeding the limit. Whether the limit is blocking or not, the administrator can force it to save if desired.

Modifying an existing limit

To change an existing limit, select your chosen regulation in "Configure > Regulations", then in "Rules". Click on limit for exceptional leaves, then click on the pencil to modify the value of the limit.

Modify the information to be updated, and click on Edit.

Deleting a limit

To delete an existing limit, select a regulation in Configure > Regulations’, then go to Rules and click on the trash icon on the right of the limit.