Before getting started
Timmi Absences allows managers to delegate their permissions to approve leave requests to other employees in the company, for a specific period, on a permanent basis or during their leave. This delegation therefore allows a third party to approve requests while maintaining the permissions of the existing manager.
Enable delegation
1. From the Approval menu in Timmi Absences
When the delegation is activated, both the delegatee and the usual approver receive the notification email when a request is made and have access to the request in their Approval tab.
The delegation can be activated/deactivated from the Approval module by clicking on "Manage delegation".
A delegation period must be selected:
- During my leave (when the usual approver is absent)
- permanently
- During a specific period (to be specified: from… to…)
2. From an employee's HR file
There is a field reserved for delegation in the employee's HR file. This will be filled in automatically if you have gone through Timmi Absences. However you can also edit it directly and specify who will receive the delegation and for what period of time.
Frequently Asked Questions
I want to define two approvers for an employee, without the need for double approval. Is this possible with delegation?
A manager should be defined for the employee and then a permanent delegatee for the manager.
In this case, both the manager and the delegatee are notified when an absence request is made and both can approve it (one or the other).
If the manager delegates to a supervised employee, the latter will not be able to approve their own requests.
When the manager returns, are the requests that have been delegated sent back to them?
The delegatee is now responsible for the approval and will retain access to this request, until it is processed, from their Approval tab.
The manager will also be able to access the delegated requests from the Approval tab in Timmi Absences: they will see their own requests in the first tab, and also those that have been transmitted to their delegatee in the "Other approvers" tab.
Delegation by establishment
As an administrator, it is possible to define a delegation scope so that users only have access to certain employees to delegate the approval of their expense claim forms, absences and timesheets.
To make this change, it is necessary to be an administrator and have access to the roles by following the procedure below:
