Configuring the payment module

Background information

In this article, we will introduce the different steps for setting up the payment module in the Cleemy Expenses solution. To familiarise yourself with the module after setting it up, we encourage you to view the ‘Using the Payment Module page.

After it is paid by this module, the expense report switches to the ‘Waiting for payment’ status. You can configure how long this status lasts before it is replaced by the ‘Paid’ status.

The payment module

In Cleemy Expenses, you can separate the payment of expenses from the export of accounting entries. Use the payment module to choose what expense reports to reimburse at a given time.


The payment module for each legal entity is configured separately using the ‘Management rules’ entry in the settings menu. Next, select the legal entity you want to modify.

To enable the payment module, you must select ‘Through the payment module’ in step 5.

You can define what file format you will get in configuration step 6:

  • SEPA files to be integrated into your online banking or bank connectivity software
  • SEPA files with a payment slip
  • CSV lists with a variety of information on employees (including their employee number) and the amount of their reimbursement

Cleemy Expenses calculates all amounts to be paid and any adjustments to be made, such as when a previously paid expense report is modified.

If you choose the SEPA payment method, you must enter the details (IBAN and BIC) for at least one bank account used to send transfers. You will also need to enter users’ IBAN and BIC information into their personal files.

You can use the ‘Add a SEPA account’ link to enter multiple issuing accounts for the same legal entity: Cleemy Expenses will ask you which one to use when creating a payment.

Now that your payment module is properly configured, please refer to the following page on ‘Using the Payment Module’.

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