App features
The Absences module in the Lucca app can be used to:
- Submit a leave request, with the option of editing the allocation of leave days across different leave accounts
- Cancel or request cancellation of a leave
- Access the number of days currently available or those that will be available at the end of a particular month
- View your team’s schedule
- Approve leave requests (for managers).
Submit a leave request
A leave request
You can submit a leave request by selecting "Request a leave" (1)
Then select a single day or a start and end date for the leave in the calendar (2)
For example: to take leave from November 12 through 16, you first select November 12 then November 16, and then click on "Select this period".
Lucca Absences identifies the optimal allocation based on when the leave accounts expire.
A half-day can be taken by selecting "AM" or "PM". (3)
To edit the allocation of days or the reason for the absence, select "Edit allocation or reason", then move the counters up or down and/or add an account. (4)
If necessary, add a supporting document or comment to your request. (5)
After you have sent the request, the status will change to "pending approval" and the date will appear shaded on the schedule.
Cancelling or requesting the cancellation of a request
You can cancel a request or, if it has already been approved by a manager, request its cancellation. To do this, select the leave you want to cancel in the main page of the module (Leave Request) or in the Leave Calendar. (1)
If the leave has already been approved, you can request its cancellation by clicking on "Cancel the request". Your manager will need to approve the leave cancellation to remove it from the calendar. (2)
As is the case for the web version, the user cannot partially cancel a leave request or edit a leave request that has already been sent. They’ll need to delete the request and submit a new one.
Viewing the number of available days
The mobile app displays the number of days available to the employee on the current date. By selecting "XX days available today", you can edit the estimation date (must be the end of a month). This number of days is calculated for the month displayed. Lucca Absences calculates the balance available at the end of the selected month by taking into account any days of planned leave for the account after the current date.
Example: It's September 15. The employee launches an estimate of the number of days available at the end of November. This estimate will take into account the leave added for October.
View your team’s schedule
You can now quickly access your team's schedule from your phone. This means that you can factor in leave already taken by your team members before submitting your own leave request;
If you have Office, you can also display your colleagues' workplaces in this schedule. So, for example, you can check who will be in the office while you're on your morning commute.
This is why all absences will now be displayed in a single color: purple. This will make it easy to differentiate between remote working and workplaces entered in Office.
Displaying requests to be approved (for managers)
Leave requests are approved in the Approval module. Depending on which solutions your organization has subscribed to, you can use this module to approve leave requests, timesheets, and remote working requests, all in the same place.
When you click on a leave request, you'll see the details of the request and any other employees in the same department who'll be absent over that period. From this interface, you can approve or refuse the request (and provide a reason for the refusal).