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How to manage part-time employees ?

There are two ways to manage the leave entitlements of part-time employees, as we prorate or not their entitlements.

Each of these two methods have an effect on the counting of days of absence: part-time days are not deducted as leaves in case of an entitlements proration, and vice versa, they are deducted when the entitlements are not prorated.

The jurisprudence seems to prefer the non-proration of leave entitlements of the part-time employees however, in practice, a large number of companies find it simpler to prorate the entitlements.

Figgo gives you the choice between these two methods.

Focus #1 Part-times not prorated

The leave entitlements are configured as "not prorated" at the level of the Annual Leave category (Parameters > Leave Regulations):



The accrual profile of the part-times is configured to credit the same number of days as full time employee: 25 days of 5-days week or 30 days of 6-days week.

The work cycle of the part-times defines the weekly rest day (generally on Sundays), the day off (generally on Saturdays) and the non-worked days in conformance with their part-time.



Figgo allows to control the maximum number of part-time days deducted on every Annual Leave account if the parameter DAYS_OFF_CALCULATION_CONTROL is activated. This control is blocking.

For an employee having acquired all of its entitlements, the maximum number of days is 5 days. This number of days is calculated according to the rule: maximum number of full days deducted = leave entitlements acquired / 5

Example: the employee acquired 23 days: 23/5 = 4,6 thus 4 days maximum

Focus #2 Prorated part-times

The proration of the leave entitlements for part-time requires that:

  1. you manage your leaves in working days
  2. your payroll software is accordingly configured

The leave entitlements are prorated at the level of the Annual Leave category (Parameters > Leave Regulations):

The accrual profile of part-times is configured to credit a number of days prorated according to the number of worked days per week. For example, a profile "20 Annual Leave" corresponds to the profile of part-times who don't work one day a week.

The work cycle of the part-times defines the weekly rest day (generally on Sundays), the day off (generally on Saturdays) and the non-worked days in conformance with their part-time.

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