As an administrator, the To do list module can alert you to actions you need to take to manage your employees’ absences in Timmi Absences.
The to-do list is available in the ‘To do list’ tab. These are the different types of to-do list items:
- Credit employees who arrived during the year
- Debit employees leaving during the year
- Absences requiring supporting documentation
- Leaves for which the absence type must be specified
- Abnormal debit balances
- Pending past requests
Credit employees arriving during the year
You will only find users here if you have an annual credit for recurring counters (e.g. RTT or Annual Leave).
This task only appears if you have an account with entitlements that accrue in full at the start of the period. For example, if 10 days of annual RTT are credited on 1 January.
It shows employees who arrived after entitlements were credited. The number of days they should be credited is calculated by Timmi Absences based on the number of days present in the 12 months following the accrual date.
You can change this value manually and either credit or not credit entitlements.
Debit employees leaving during the year
Just like crediting employees who arrived during the year, you will only find users here if your recurring accounts are configured so that your employees get their annual balances in full at the start of the period.
If an employee leaves during the year and they were credited for all the days at the start of the period, they will appear in the list with a suggestion to adjust downwards.
You can also change this value manually and debit or not debit these days.
Absences requiring supporting documentation
These are all absences that require proof (e.g. Marriage, Birth, Funeral, etc.).
These absences appear in your dashboard when the leave date is before or equal to today.
As soon as a user provides you with a supporting document, simply bring the mouse to their name and click on ‘Balance this account’.
The user’s account is then automatically recredited and the line disappears from their counter table.
You can also attach the proof via the ‘Attach a supporting document’ link.
Absences that appear in the drop-down list when requesting leave are highlighted in this section. To change this setting, please visit our help page on this topic (FAQ no.1).
Leaves for which the absence type must be specified
These are ‘Absences to be justified’, which you entered via the ‘Manage the schedule’ module as an administrator.
You should update the user’s schedule as soon as the they provide you with the reason for their absence.
When you point the mouse to the absence in question, Timmi Absences offers you the option to ‘Qualify the leave’.
When you click on the link, you are automatically redirected to the ‘Manage the schedule’ module, and the schedule for the employee in question opens. You can then enter the leave by selecting the actual reason for the leave (e.g. sick leave).
Abnormal debit balances
These are accounts with a debit balance even though this is not authorised in Timmi Absences.
Debit balances are not permitted in two cases:
- In the account settings (Configure > Accounts), the permission for ‘A leave request exceeding the number of days available at the end of the month’ on this account is: ‘Prohibited’.
- If the accrual period for this account is closed.
In most cases, an abnormal debit balance is due to an action taken by an administrator via the ‘Manage the schedule’ module. In fact, the administrator’s permissions allow them to ignore blocks linked to account settings.
Examining the account, Timmi Absences allows you to click on ‘See account details’ to find the source of the error.
Pending past requests
This section shows all requests pending approval with a start date prior to today’s date. You can remind the manager by email.