Currency management

Before you get started

Cleemy Expenses deals with almost every currency in the world and automatically converts expense amounts into the official currency of your establishment. This help sheet explains how to set up new foreign currencies, as well as how to set up your own fixed exchange rate.

How currency conversion works

By default, when a user enters an expense in a foreign currency:

  • The original amount is converted to the currency that is used by the accounting system at the user's establishment.
  • Cleemy Expenses applies the exchange rate that is in force on the day of the expense, which is entered by the user.
  • Cleemy Expenses uses the market rates provided by CurrencyLayer, taken every morning at 5 am.

You can also enter customized exchange rates:

  • The date of the expense no longer influences the exchange rate.
  • Any currencies that you have not customized will continue to use Cleemy Expenses rates.
  • Fixed exchange rates are all calculated in relation to the euro. However, Cleemy Expenses can perform several conversions (for example, from dollars to pounds).
  • The rates will apply to all establishments in your organization.

Setting your own exchange rates

You can customize rates on the currency administration page, which is accessible via the Cogwheel menu in the top right-hand corner of your screen.


By clicking on "Set fixed rate", you can enter an exchange rate. You can use commas or periods to separate decimals.

If you want to delete a customized rate and use the Cleemy Expenses rates again, simply delete the exchange rate you have entered in the field.

If you do not have access to the currency administration page via the cogwheel menu, please contact Lucca’s help desk.

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