Creating, editing, and archiving a profile

This help sheet summarizes the actions you can take on an applicant's file, from creating and assessing it, to deleting it.

Only users with the permission "Create and edit an applicant" can create, edit or archive profiles.
Only users will the permission "Delete a profile" can delete them
All users with access to a profile page can add a comment or assessment to the profile.

The different ways of creating a profile

Apply for a job offer

The applicant will create their profile themselves by responding to your job offer through the job application form (see Creating and editing a job offer)

Create a profile in the job

The "Add a profile" icon at the top of a column gives you two options. :

Enter the applicant's name, using their first and last name The other information can be added to the profile page later on.
Import CVs in PDF format by selecting them from your computer. The profile is automatically created with the information recognized in the CV (last name, first name, email address, telephone number, job, company and photo)

Top tip: For the automatic recognition to work, your CV should be in PDF format and contain text (and not an image of text).

It is also possible to create a profile by dragging and dropping the CV(s) directly into the column for your job.

Editing an applicant's profile

Profile header

The profile header is the area containing the applicant's photo, first and last name, and their contact details. To edit the information included in it, go into this area and click on "Edit profile". All of the information can be edited.

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Adding a tag

You can update or create custom fields by selecting existing tags or creating new ones.

These tags may include information such as geographic area, specific skills or a job.

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Adding a comment (public or private)

To write a comment, click on "Add a comment". The text editor lets you:

Format the text (bold, italics, etc.)
Mention an employee:Simply type “@” followed by the name of your employee. The mention sends an email to the person selected with the content of the comment and a direct link to the profile.
A "Make this comment private" padlock icon appears when you add a comment. If you click on it, only you and the administrators with the permission "View and manage sensitive comments about an applicant" will be able to see the comment (see "Managing roles and permissions in Lucca Recruitment")

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Adding an assessment

Assessments lets managers give a summary of their opinion after an interview. It lets them say whether they want to continue the recruitment process for the applicant and give their reasons with 3 simple questions: Strengths, weakness and questions about the profile.

These responses will serve as a starting point for the next person who meets the applicant.

The assessment is always related to the context of a specific job or recruitment stage.

Managing documents

In the "Documents" area of the profile page, you can add a document (CV, cover letter, portfolio) by selecting a file from your computer. The actions (for a document) are displayed by hovering over the document, from left to right you can:

Expanding the document
Download the document to your computer
Delete the document from the profile page

Moving the profile to the next stage

To move the application from one stage to another, click on the current stage, which is "new profile" in the example, and select the new stage from the drop-down list. The list also lets you disqualify the application.

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Adding a profile to another job

An applicant may be added to several ongoing recruitment processes and can be considered for several jobs at the same time. To add them to another job, click on + at the top right of the progress area (see screenshot above) and select the job and the stage you want to add them to.

Downloading the profile page

You can share a profile page as a PDF or print it out in paper format. Simply use the normal print feature in your browser (file > Print > Print as PDF).