Preliminary note
Changes with this new version
Above all, this new home page is designed to be more practical and more modern. More practical, with direct access to solutions on the left, and on the right a new version of the widgets you’re familiar with, with new filtering options. It’s also more modern, with the news feed in the center. We’ve reworked what used to be the communication widget, to make the information more accessible and more visual. This makes everything more cohesive, with your company’s news at the heart.
Steps before activation for everyone
1. Displaying birthdays on the home page
If you would like to use the "Birthdays" widget on the home page, the configuration of the who’s who needs to be edited.
From the Employees solution > Settings > Who’s who, you can choose the employee data displayed in the who’s who business card.
In the "Additional information" section, add the "Birthday (day/month)" data item. Note: The year of birth is not made public.
To find out more about the administration of the Who’s who, here’s the dedicated help sheet.
2. Displaying new arrivals on the home page
Two configuration steps are required if you’d like to use the full potential of the "New arrivals" widget on the home page.
2.1. Configuration of the who’s who
This who’s who configuration step allows the widget to display employees who have arrived in the last 15 days.
From the Employees solution > Settings > Who’s who, you can choose the employee data displayed in the who’s who business card.
In the "Main information" section, activate the "Arrival date" data item.
To find out more about the administration of the Who’s who, here’s the dedicated help sheet.
2.2 "See future employees" permission
This permissions configuration step allows employees arriving within the next 15 days to be displayed in the "New arrivals" widget.
In the role administration page for the Employees application, add the "View future employees" permission for the required roles.
Tip: To identify roles that already have permissions on the Employees application, use the filter at top left and select the "Employees" application.
To find out more about role administration, here’s the dedicated help sheet.
3. Giving employees access to the who’s who
The who’s who is now free. For more information about the who’s who, see the article .
Some key features of the home page - namely, the employee search and the display of birthdays and new arrivals - are only available to employees if they have access to the who’s who.
To remedy this, in the role administration page for the Employees application, add the "Consult the who’s who and the organization chart" permission for the required roles.
Tip: To identify roles that already have permissions on the Employees application, use the filter at top left and select the "Employees" application.
To find out more about role administration, here’s the dedicated help sheet.
4. Publishing on the news feed
You can use the "+" button by the news feed on the home page to create a new post. A post consists of a title, content, and if you wish, images. You can restrict the post to one or more establishments of your choice.
Managing permissions:
- The administration of all posts (creating, editing, deleting) depends on the permission of the Lucca application > "Administering all internal communications (from all authors and all establishments)."
- If you would like other employees to be able to just publish (creating and editing their own posts), for the "Lucca" application, add the permission "Administering internal communications (creating articles and editing these articles)."
5. Customizing the cover image
To customize the cover image, you’ll need the "Customizing the Lucca home page" (formerly: "Editing the home UI)" permission from the Lucca application in role administration.
To access customization of the cover image, click directly on the image.
The suitable format is an image with a minimum height of 140px and a ratio of 10:1.
Examples of formats: 1400*140px, 1680*140px, etc.
Activation for all employees
Once you have completed all the steps in the checklist, you can then activate the home page independently. To do this, a banner invites you to Activate the page. Once this is clicked, the confirmation window will be displayed as shown below.
Once activation has been confirmed, all your employees will have the new Lucca home page by default. Congratulations!
If required, your colleagues and yourself will be able to continue using the old version via a link at the bottom right of your screen, below the widgets.