This help sheet is for administrators who want to set up a chart of accounts for a legal unit.
What are the charts of accounts in Lucca Accounting Assistant for?
Charts of accounts in Lucca Accounting Assistant allow you to organize the accounting information of each legal unit for each of the Lucca finance solutions: Cleemy Invoices, Cleemy Payment, and Lucca Expenses.
The accounting codes entered in a chart of accounts will feed into the accounting export, so that the entries are imported to the right place in the accounting software.
Accessing the chart of accounts module
In the applications banner, go to the Lucca Accounting Assistant application and select "Charts of accounts". There is also a shortcut to Lucca Accounting Assistant from Cleemy Invoices and Lucca Expenses, at the bottom of the screen on the left.
Creating and setting up a new chart of accounts
Creating a chart of accounts
Click on "Create a chart of accounts" then give it a title and click on"Configure".
Adding an associated a legal unit
A yellow banner indicates that no legal unit is associated with this chart of accounts. To associate it, click on the pencil next to the name of the chart of accounts.
A window will open on the side: select the country of the legal unit then check the legal unit to be associated.
A chart of accounts can only be associated with a single country because the VAT rules are different in each country. For two legal units based in two different countries, you should create two different charts of accounts.
Filling out the accounting codes for each ledger
Charts of accounts are organized into six ledgers.
Suppliers
This ledger should be filled out if you use Cleemy Invoices.
The general account is optional: it allows you to enter a common root for all supplier accounts.
The sub-accounts are mandatory for each supplier created in Cleemy Invoices. The suppliers for whom a code has not been entered will appear in red and are listed in the "Incomplete" tab.
Employees
This ledger should be filled out if you use Lucca Expenses
The general account is optional: it allows you to enter a common root for all employee accounts
Expenses
This ledger brings together all of the natures used in Cleemy Invoices and Lucca Expenses.
For each one, enter the corresponding accounting code.
The natures for which no code has been entered appear in red and are listed in the "Incomplete" tab.
VAT
This ledger brings together the VAT rates that are applicable in the country associated with the chart of accounts.
The accounting code is mandatory. It is possible to also enter the debit or collection tax codes, if these need to be included in the accounting export.
Bank
This ledger should be filled out if you use Cleemy Payment alongside Cleemy Invoices or Lucca Expenses. For example, if you have opened a Cleemy account to provide your employees with cards or if you pay your supplier using an SEPA file, the accounting codes should be entered.
Only the payment accounts attached to the legal unit will be reported in their chart of accounts.
Before performing this task, check that you are indeed the Cleemy account manager for the account you want to enter the accounting code for.
Pending
Pending accounts are optional.