How to set up a nature of pay

Nature of fixed pay

This type of nature is used for remuneration items that are fixed and recurring each month.

See details of the fields to be completed to add a nature

1. Nature: Give your nature a name so that your employees can easily identify the origin of their pay. It must also be clearly identifiable to you. Preferably, you should have a name close to the one used in payroll on the payslip.
2. Code: This is the wage type code used in payroll. If you don't know it, you can ask your payroll manager which wage type to use for this nature. The code will differ from one type of payroll software to another, and several natures may share the same code.
3. Description: The description will make sure that there is no ambiguity around the use of this nature. The description is visible to all users in the individual situation section.
4. Category: Select the category corresponding to the nature that you're adding. This allows you to organize your remuneration items on the left-hand banner. This will only have an impact on payroll if you use an API connector for Silae. 
5. Included in the theoretical gross pay: Determine whether you want this remuneration item to be added into the individual situation theoretical pay graph. Most fixed remuneration items are included in the theoretical pay, as they are defined contractually.
6. Included in the actual gross pay: Determine whether this remuneration item should be included in the actual pay graphs for the individual situation. Most natures are included in the actual pay. The only notable exception would be if you wanted your employees to have a general idea of the overall variable amount they would actually be paid over the year. In this case, this target bonus variable is theoretical and you don't want it to be included in the actual pay graphs. The actual pay graph will contain the variable actually paid to the sales rep.
7. Pay item with a non-monthly periodicity: If your fixed nature is only paid once a year, i.e. that you don't want it to be repeated each month, you will need to check this box. For example, a vacation bonus is a theoretical contractual item that you want to be shown in theoretical pay graphs. For this, you'll need to add it as fixed remuneration and check the box for pay items with non-monthly periodicity, as you want the amount to only be paid once, at the right time.
8. Not proportional to the working time: If your fixed nature is only paid once a year (i.e. you don't want it to be repeated each month), you will need to check this box. For example, a vacation bonus is a theoretical contractual item that you want to see displayed in the theoretical pay graphs. To do this, you'll need to add it as fixed remuneration and check the box "pay item with a non-monthly periodicity", as you want the amount to only be paid once, at the right time.
9. Establishment: Select the establishments that will use your nature here. If you’re not sure, you can check "all establishments". This will have no impact on the display for employees: They will only see these natures if you decide to pay them an amount associated with them.

Once you have created your nature, remember to add it into the payroll exports for the company concerned. 

Nature of variable pay

This type of nature should be used for remuneration items with one-time and varying amounts. 

See details of the fields to be completed to add a nature

1. Nature: Give your nature a name so that your employees can easily identify the origin of their pay. This should also be a name that's clearly identifiable to you—preferably a name close to the one used in payroll on the payslip.
2. Code: This is the wage type code used in payroll. If you don't know it, you can ask your payroll manager which wage type to use for this nature. The code will differ from one type of payroll software to another, and several natures may share the same code.
3. Description: The description will make sure that there is no ambiguity around the use of this nature. The description is visible to all users in the individual situation section.
4. Type of nature: The type of nature indicates whether the remuneration item is an amount in euros or a quantity. For example, you can enter a number of meal vouchers or an amount for a bonus.
5. Category: The goal of the categories is classification—they allow you to easily find your payroll variables in the list of variable items. They don't impact the display in the individual situation or in payroll.
6. Included in the actual gross pay: You can choose not to include this remuneration item in the actual pay graphs for the individual situation. In the majority of cases, your variable items should be included in these graphs, as the amount shown has actually been paid to the employee. However, in some cases you may need to leave this box unchecked. This is the case with advance payments. An advance payment is a part of the basic salary that is paid in advance, and this part of the basic salary is already represented in the graph thanks to your basic salary nature. If the advance payment were part of the actual pay graph, it would be added to the basic salary (and counted twice). A nature that is not included in the actual gross pay is nevertheless displayed in the item summary tables at the bottom of the page. Note that a variable item cannot be included in the theoretical graphs, because if it is variable, the amount cannot be contractual or conventional. If you have a variable item that you want to see in the theoretical pay, I suggest that you create a fixed item to add into the actual pay instead.
7. Establishment: Select the establishments that will use your nature here. If you’re not sure, you can check "all establishments". This will have no impact on the display for employees, who will only be able to see these natures if you decide to pay them an amount associated with them.

Once you have created your nature, remember to add it into the payroll exports for the company concerned.