Before getting started
To understand the amounts displayed in the various Timmi Absences interfaces, we need to introduce two notions:
- the available balance: this is the amount that can be consumed on the projection date, taking into account the validated absences and expected accruals up to the projection date.
- the minimum balance available: this is the smallest amount that can be consumed so that the balance is never negative. This is the smallest of all the balances available between the projected date and the last credit of the accrual period if no absence is booked beyond this, or between the projected date and the last absence booked in the future.
If no absences are booked in the future, the available balance is the same as the minimum available balance.
The different amounts displayed
I can see two different balances displayed depending on the interface I look at.
The home page and mobile App
The amount displayed is the minimum available balance. If the minimum available balance is negative, the amount displayed will be 0.
The Requests page
The amount displayed is the available balance. The available balance is projected at the end of the month selected, this month can be changed.
When the page is opened, the month in the projection is the month of the furthest future absence booked. It is June, if an absence is booked for July:
The estimated balance can be calculated as follows:
Available balance at the end = current balance (i.e. on the day in question) - days booked + days to be accrued
The allocation window
The “estimated at the end” balance in the right-hand column is the projected available balance in the month of the furthest future absence booked.
The authorized amount that can be booked takes into account the minimum available balance (“New request” column: it is not possible to book more than the minimum available amount, which ensures that the balance is never negative).
Schedule management
The minimum available balance is displayed.
It is June, the balance of paid leave for 2023/2024 is currently 13.50, but one day of leave has been booked in June and two in July, these three days of leave booked in the future are taken into account.
Understanding the minimum available balance - example
Let us take the following case, all absences visible in green are booked on the Paid Leave account for 2024/2025.
Balance displayed in the Requests page
Balance displayed in the schedule management
Why do I only have 0.32 days available at the end of June on the Schedule management page when I have 2.08 on the requests page?
The Schedule management displays the minimum available balance at the end of June, whereas the Requests page displays the available balance at the end of June. The following graphic shows the evolution of the balance over time for the case described above. We can see that the minimum available balance is reached at the end of the October vacation.
