Before getting started
Find out about the changes involved in using working time arrangements, designed to simplify the management of your employees' working time. And find out more about the migration.
Working time arrangements
Work cycles are now included in the working time arrangements. It is this arrangement, which defines the contracted working time, that is linked to an employee. An arrangement can contain several successive cycles, which enables you to foresee alternating cycles, for example, a summer cycle followed by a winter cycle.
Differences to work cycles
| Action | Before – Work cycles | Now – Working time arrangements |
| Setting an employee's schedule. | Directly linking a work cycle to an employee in the HR file. |
Linking a working time arrangement to the employee's employment contract. When an employee changes working time arrangements from a certain date, either a new employment contract is drawn up, or (more commonly) an amendment is made to the existing employment contract. The start date of the working time arrangement corresponds to the first day of the contract or the date of the amendment. |
| Setting public holidays | The public holiday calendar is directly linked to each employee via their HR file. |
The public holiday calendar applicable to an employee is the one referenced by the applicable working time arrangement. In other words, it is now possible to foresee a change to the calendar by creating a future amendment. |
| Lucca Timesheet regulation | Linking work cycles to regulations from the Lucca Timesheet settings. |
Linking working time arrangements to regulations from Lucca Timesheet settings. It is now possible to link the working time arrangement to a regulation when setting it up. |
| Setting mid-morning/afternoon breaks for half-days. | Not possible. |
Possible. |
| A group of employees has to switch to new schedules. | We transfer all employees from a given work cycle to a new work cycle. |
A new work cycle can be defined for an existing arrangement and can be applied on a customizable date. |
| Setting a contractual schedule (e.g.: 1607 hours per year, 218 days per year, 38 hours per week, etc.) | Not possible. |
Possible. |
| Calculation of full-time equivalent | Not possible. |
Possible. |
To find out more about working time arrangements, see the following help sheet.
Migration
To switch from work cycles to working time arrangements, a migration is necessary. Since migrations are gradual, we will inform you of the date by mail.
Before the migration
You will not need to do any preparation unless you import work cycles on a regular basis. If your employees change work cycle but the unit (schedules, hours days), contractual working time, Lucca Timesheet regulation or public holiday calendar remains the same, you can plan for future work cycles on an arrangement using this article about importing working time arrangements.
After the migration
Since working time arrangements are linked to an employee via a contract or an amendment to the contract, if an employee has had several work cycles, their HR file will contain as many contract amendments as work cycles recorded in their file.
If you want to use the full-time equivalent, we recommend checking its value in the "Amount of time worked" tab for each arrangement. The full-time equivalent is calculated based on the contractual working time and the reference duration of a full-time employee in your company. For the migration, the contractual working time corresponds to the migrated work cycle duration. The reference duration is 35 hours.