Before you get started
An employee's fixed pay may consist of one or more fixed remuneration items.
Pagga Compensation allows you to create all the pay types needed to reconstitute the different fixed salary sections in detail that make up the gross pay of your employees.
The module for creating or editing a pay type is located in the Pagga Compensation Settings interface. Access to this module is defined by the permissions configured in the role of the user.
This interface lists all the types of fixed pay created on your instance, grouped by category. You can view its properties by clicking on one of them.
Creating a fixed pay type
To create a new pay type, click on the "Create a type" button. All you have to do is enter its name (50 characters maximum), type code, its category and the establishment(s) that can use it.
The type code is optional. It allows you to enter a correspondence code (alphanumeric fields) that could be used when exporting FRIs to payroll.
The categories are used to group pay types according to 3 components:
- So-called "basic" pay;
- Benefits in kind;
- Bonuses, that are fixed and linked to the position and not to the activity of the employee. For example, a monthly contractual bonus.
The category cannot be modified after saving.
It is used in the reports.
If the type is included in the gross remuneration, the following two properties are used to configure the impact of fixed remuneration items on the calculation of the theoretical annual pay.
- Item with a different periodicity to the salary: used to include FRIs that are paid occasionally during the year in the calculation of the annual theoretical pay. For example, I would like the extra month's bonus, which is not paid monthly, to be correctly integrated into the calculation of the theoretical annual pay.
- Not proportional to the working time: this property is used to exclude certain FRI types, the amount of which is not linked to working time, from the calculation of the reconstituted full-time pay. For example, the value of the company car benefit in kind.
In order to stay in line with the specific aspects of naming the remuneration items of your own organization, Pagga Compensation is used to define which establishment(s) each pay type is attached to.
By specifying that a fixed remuneration item is not "Included in the actual gross pay", you can record theoretical variable items, such as a contractual bonus, without these being included in the employee's actual pay.
Prioritization
In the "individual situation" screen, Pagga Compensation will show the employee the details of their fixed remuneration items. These FRIs are presented in the order defined when the FRI types are configured.
You can reorder the FRI types within each category, you just need to click on the type in the list and drop it in the required position.
Attachment to exports
If your new type has to be exported to payroll (turn-around file), do not forget to attach it in the export. You can click on the "access exports" button as shown below:
Click on the cogwheel that appears when you hover your mouse over the export, then check the type to be exported as shown below.
Deletion and deactivation
You can delete an FRI type using the "Delete type" link.
However, only those types, on which no FRIs have been entered, can be deleted in order to keep the history of the fixed remuneration items attached to these types.
However, you can disable/enable an FRI type using the checkbox below the type description. It will then not be possible to enter a new fixed remuneration item on a deactivated type, and the existing FRIs will not be affected.
