If you subscribe to our Poplee Core HR solution, you certainly want to manage the data.
The use you make of this data may be subject to the provisions of the RGPD if you fall within one of the cases defined in articles 2 "Material scope" & 3 "Territorial scope" of the RGPD.
The use of the data you create must comply with European regulations on the protection of personal data. You are responsible for the compliance of this use, so it is important before creating any data to ask yourself how you wish to use this data.
The processing of so-called sensitive data within the meaning of the RGPD, such as racial or ethnic origin, political opinions, religious or philosophical beliefs or trade union membership, as well as data concerning the health, sexual life or sexual orientation of a natural person, is in principle prohibited except in the cases mentioned in Article 9 of the RGPD.
There are three different types of data in the HR file:
Simple data may take several formats. You can choose between the following formats: text, multi-line text, checkbox, value list, date, attachment, hypertext link, whole number or decimal number.
This dedicated page explains how to create simple data: Creating Simple Data in the HR File
Composite data includes multiple fields. Each field can be in a different format (Text; Multi-Line Text; Checkbox; Value List; Date; Attachment; Hypertext Link; Number, whole; Number, decimal).
For example: Emergency contact composite data is composed of two fields in text format: Name and Phone.
This dedicated page explains how to create composite data: Creating Composite Data in the HR File
Data (whether simple or composite) can be multiple occurrence: this means multiple entries are permitted in the same field.
‘Annual salary’ data can have a yearly occurrence.
For more information on creating data in Poplee, please watch this video: