In Timmi Office, the remote work or office presence policy is defined through profiles. These profiles categorize different employee populations within the company based on their remote work rights.
Each employee can be associated with a profile, which in turn defines a set of rules governing the recording of days in the schedule, as well as the requirement for certain entries to be approved by the manager.
Note: The definition of profiles to enforce remote work rules is included as part of the premium Timmi Office package.
Define the remote work policy
You can access the profiles from the "Profiles" menu located in the settings.
To create a profile, the first step is to give it a name. It is recommended to give it a recognizable name, as when the profile is assigned to a user, it will also be visible on their user's file. A clear and descriptive name will make it easy to identify which rules are associated with a user. For example, you could name it "Regular Telecommute 1 day/week" or use a name related to their team if the profile corresponds to a team-specific policy.
You can then define various rules that will govern the entry and approval of days in Timmi Office:
Approval: This specifies the work locations that will always require manager approval when requesting time off. Locations not specified here will only require approval if they do not meet other rules.
Forbidden Days: This allows you to specify certain days for one or multiple work locations where time off requests are restricted.
Maximum: This indicates the maximum number of days that can be requested for one or multiple work locations. This maximum can be specified over a period (week, month, quarter, year) and can be expressed as either a specific number of days or as a percentage of working days.
Minimum Office Days: This sets a minimum number of days that must be spent in the office rather than telecommuting. Like the maximum, this minimum can be specified over a period and can be expressed as either a specific number of days or as a percentage of working days.
The work locations specified in the various settings can be either specific locations (e.g., Remote, Nantes Office) or groupings (e.g., All Offices) to define the rule more broadly.
The rules for forbidden days, maximum days, and minimum office days can be configured as blocking rules. If this parameter is enabled, users will not be able to enter days that do not comply with the rule. If it is disabled, entries exceeding the rule will be subject to manager approval. The blocking feature is not applied to users with administrator permissions; they will simply receive an alert.
Assign a profile to an employee
An employee is assigned to either zero or one profile in Timmi Office. To do this, you can either go through the profile interface or directly from the user's profile.
From the Profiles Interface:
You can add an employee directly from the profiles interface. A search interface by department and establishment allows for the simultaneous assignment of employees by population. This enables the assignment of employees at the profile's creation stage without switching interfaces.
Note: When using this method, all employees are available for addition. If a selected user already has another profile, it will be replaced.
From the user's file:
You can also set up the profile directly from the user's file within the application's data settings. The advantage of this is the ease of configuring it when setting up a new user.
Note: At the time of writing this document, developments are underway to make the profile available for user imports and in reports as well.