Tool4Staffing 🤝 A recruitment and candidate management solution for HR teams

Connector operation and setup with Tool4staffing

How the integration works

• • • Solutions involved: Core HR
    • Type of integration: API
    • Integration direction: Tool4staffing to Lucca
    • Integration frequency: direct (each time a candidate passes to the hired column)
    • Setting up the integration: you are not free to activate the connector. You will need to contact your customer service representative at Tool4staffing

To find out more about this publisher, visit their Marketplace sheet

Synchronized data

As part of the data synchronization process, Tool4Staffing will send the following data to Lucca:

• • Employee name
  • Employee’s first name
  • Employee's professional email address (personal email address to be filled in if the business email address is unknown)
  • Department
  • Legal entity
  • Login (automatically generated as first letter of first name + last name)
  • Contract start date

The administrator will then have to enter Lucca to complete the rest of the employee's data and launch the onboarding.

Setting up the integration in Lucca

⚠ Legal entities, departments and primary role are mandatory data to create the employee. If you do not know this when creating the employee in Lucca, you will have to set up default values in the HR file so you are not prevented from creating the employee.

To set up integration, go to your Lucca space:

1. Log into your Lucca space.
2. Click on the cogwheel icon in the top right corner, then go to Other settings > Integration.
3. Under the Partner connectors tab, search for the relevant application.
4. Follow the instructions to install your pre-configured API key
   The technical contact must be the e-mail address of your contact at the publisher.
   The API key will be created automatically with the permissions required to set up the integration.
5. Save the generated API key and URL in the partner solution by following the steps above

If the installation button does not appear at step 4, it is probably because you do not have the "Application Administration" permission in Lucca. We recommend adding it or contacting Lucca support for assistance with this process

Connection steps to be completed in Tool4staffing

To set up the connector, you need to contact your Tool4staffing representative

DPAE (Declaration prior to recruitment)

It is now possible to automate the pre-employment declaration (DPAE) process in Lucca directly from Core HR. To activate the automation, you'll need to follow these two steps: 

1. Modify the HR file so that it is suitable for the DPAE. Certain prerequisites are necessary to ensure that the DPAE functions correctly in Core HR.
2. Create a DPAE setup.

Integration testing

📖 If you wish to carry out tests, you can generate a key on your test base by following the same procedure as explained above. Please contact your contact at the publisher to find out how to organize tests of their integration on your Lucca space.